Posts Tagged ‘personal review’ Blog Index

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Do performance reviews deserve a better rap?

Nathaniel Rottenberg ~ November 26th, 2009

The value of the performance review is a hotly debated subject in the business world, and something that we’ve paid close attention to. People are pretty divided, with some saying they’re a waste of time, and others arguing they’re necessary and effective if done properly. Alison Green, of askamanager.com believes performance reviews deserve a better rap.

But when done right, by good managers, performance evaluations can be meaningful and useful, both to the employee and the manager evaluating her. I want to say upfront that performance evaluations should never substitute for regular, ongoing feedback throughout the year.

Exactly! Continuous feedback is so important. Coupled with the performance review, it ensures that an employee gets the feedback they need to develop and succeed. Regular feedback also helps minimize the flaws (infrequent, tied to salary and promotion) of performance reviews. Whether you do performance reviews or not, there is nothing more effective than regular ongoing feedback. Check out the rest of Alison’s post

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Community Marketing

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Gazing through my Johari Window

Jay Goldman ~ October 22nd, 2009

This is part two in the Johari Windows posts, covering the results of the experiment. You should start with Check Your Blind Spot: Rypple and the Johari Window to get the context for this second half.

So! You’re probably wondering how it all went down. Well let me tell you! It’s no easy task whittling down a list of 56 adjectives into a shopping list of self-selected descriptors. My six advisers selected a total set of 19 adjectives, which I’ve listed as a tag cloud to show their relative weights:

Able, Adaptable, Calm, Cheerful, Clever, Confident, Energetic, Extroverted, Friendly, Happy, Helpful, Idealistic, Intelligent, Kind, Knowledgeable, Relaxed, Responsive, Self-Assertive, Witty

I picked six adjectives to describe myself: bold, caring, clever, friendly, happy, witty.

Here are the full set of results plotted into the Johari quadrants:

Johari Window Results

Johari Window Results

Here’s what I learned:

  • The Johari list is almost entirely ‘positive’ words. Sometimes positivity is in the eye of the beholder. Is being complex a good thing? My meaning of it might be entirely different from yours. The few generally negative terms are nervous, self-conscious, and tense, though I’d argue that you could probably include introverted and idealistic. Also worth noting: this makes it impossible to write this post without sounding insufferably conceited. (I only used to be insufferably conceited – now I’m perfect. Ha!).
  • A number of the terms are very closely related. It can be hard to decide between things like friendly and extroverted or cheerful and happy. They aren’t exactly the same but there really isn’t space for both of them in a short list of six terms. More on this below.
  • Our team rocks the response rate. I sent the request for feedback to all 16 of my fellow Rypplers and I got 10 responses, which is a 63% rate. Four of my advisers took advantage of the “Nothing to add” link, giving me real responses from six of my colleagues. That’s really impressive considering that the task required a fair bit of time to complete.
  • Make sure your advisers know if you’re going to blog the results. Even though Rypple will never reveal their identity to you, it’s only fair that you disclose your intentions in advance so they know what they’re getting into.
  • Kaizen: would be a stronger exercise if you included the Nohari list. The Nohari list is made up of negative antonyms of the original, positive terms, so including it would give a more balanced perspective.
  • Kaizen: asking exclusively work colleagues gives a slanted perspective. Although we spend more time with them than anyone else, including only your teammates doesn’t excludes the more personal perspectives of friends and family.

Checking the Blind Spots

As stated in the previous post, this exercise was all about checking my blind spots. Here’s what I found:

  • A few of the Blind Spots were actually on my short list but I had to choose between them and their almost-synonyms (e.g.: I picked friendly over extroverted). The near synonyms are valid blind spots by the letter of the Johari law but not really by the spirit of it.
  • Only two of the Blind Spots are actually surprising to me: calm and kind. Although it’s definitely nice to be thought of as calm, I would describe myself as being more at the excitable end of the spectrum. And it’s not that I don’t think of myself as kind, but rather that I would never have thought it to be such a defining characteristic that it made my top six.
  • You’ll also note that idealistic made it in there, leaving me wondering if it was meant in the good “stands up for his beliefs!” or bad “One whose conduct is influenced by ideals that often conflict with practical considerations” sense. Luckily, Rypple has an awesome Comment on Feedback feature that let me ask my anonymous adviser which sense they meant. He or she replied “In the positive (in most circumstances. But in some circumstances, a loosening of the “idealistic” standard would be helpful).” That’s the most useful thing I learned about myself and confirms something I sort of knew already: standing by your ideals is important but it’s more important to pick your battles wisely.

This was a really useful exercise for me and I highly recommend it. Well worth the roughly 30 minutes I’ve invested to date in asking the question and analyzing the results. Another win for Rypple!

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Jay has been providing a human side to technology for over ten years, as a technologist, user experience specialist, and visual designer. Jay is the author of The Facebook Cookbook for O’Reilly Media.

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Check Your Blind Spot: Rypple and the Johari Window

Jay Goldman ~ September 29th, 2009

This is part one in the Johari Windows posts. You should start here and then read the follow-up Gazing through my Johari Window for the results of the exercise.

Those of you who took any psychology courses in university probably remember needing to have someone wrench you from the depths of a self-induced  self-diagnosis abyss. I clearly remember paging through my Psych 101 textbook and becoming increasingly anxious with each turned page as I realized that I was suffering from an unbelievable combination of manic depression, multiple personality disorder, ADD, sociopathic tendencies, and a litany of other debilitating disorders. If you were looking for me by the end of the semester, you would have found me curled in the fetal position under my desk, crying and breathing shallowly into a paper bag.

Which brings us to the most important thing I learned in that class: self-diagnosis is useless. There’s a good reason your doctor rolls her eyes when you walk in with a sheaf of ‘medical’ information from the Internets, ranting and raving about how you’ve only got a few minutes to live. It’s the same reason that we all need feedback from our colleagues, clients, and mentors to properly understand our own performance. Marshall Goldsmith, renown executive coach, wrote an excellent book about the value of feedback called What Got You Here Won’t Get You There. Among many, many other excellent points, Marshall has this to say on the topic of self-diagnosis:

For one thing, I’m a little skeptical of self-diagnosis. Just as people tend to overestimate their strengths, they also tend to overrate their weaknesses. They think they’re really bad at something at which they’re only mediocre or slightly poor — an F when they’re really a C minus. In other words, they see cancer where a professional would see a muscle pull.

The book obviously has a lot to say about feedback, which is where it gets really interesting for us. Section three (How We Can Change for the Better) starts off with a description of Johari Windows:

Psychologists have all sorts of schemata to explain us to ourselves. One of the more interesting ones is a simple four-pane grid known as the Johari Window (named after two real characters, Joe and Harry). It divides our self-awareness into four parts, based on what is known and unknown about us to other people and what is known and unknown about us to ourselves.

Turns out that Johari Windows were created by Joseph Luft and Harry Ingham back in 1955 to help people better understand their interpersonal communication and relationships (more info). The window is divided into four panes — or rooms — as follows:

Johari Window

Johari Window

The actual exercise is conducted by giving the subject a list of 55 adjectives (e.g.: bold, dependable, ingenious — see the full list) and asking him or her to pick five that describe themselves. Their peers are then given the same list and asked to pick the same number of adjectives to describe the subject. The resulting set of words is then plotted onto the grid, with shared adjectives in Public, asker-only ones in Private, and peer-only ones in Blind Spots.

Blind Spots (the circled pane) is the most interesting one and the premise that Rypple is built on. The people around you — your colleagues and clients, your family and friends — know things about you that you don’t know and those things may be holding you back. Think about how powerful the knowledge in the Blind Spots box really is and about how much more successful it would make you to tap into it (not necessarily in the monetary sense). A small sample of the kinds of things you can learn:

  • From your team: your real value as a team member or leader. The ways you could be a better contributor and your team could be more efficient and productive. The things you already do well and don’t realize make a difference.
  • From your clients: real visibility into the status of your accounts. Honest assessments of your sales staff. Real understanding of competitors and opportunities.
  • From friends, family, coworkers: the annoying habits you have and don’t know about. The ways in which you could be a better friend, spouse, or parent. The strengths you may not know you posses or ways in which you’re hard on yourself when other people aren’t.

Those are just a few examples to give a sense of the possibilities. I’m sure you have no trouble thinking of things you’d like to know!

The Great Rypple Johari Experiment

I was inspired by this new found knowledge and decided to conduct a little experiment. I’ve sent a Rypple to the whole team and asked them to visit the Wikipedia page and choose six adjectives that describe me, and I’m doing the same while I wait for their responses. I’ll plot out what comes back to build my grid and will report back on the results as soon as I have them.

Results are up! Check out the follow-up Gazing through my Johari Window for more Johari goodness.

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Jay has been providing a human side to technology for over ten years, as a technologist, user experience specialist, and visual designer. Jay is the author of The Facebook Cookbook for O’Reilly Media.

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Better Performance Reviews in 140 Characters: Why we Built Rypple

Daniel Debow ~ September 23rd, 2009

Tim Sackett, the EVP of HRU Technical Resources just wrote a great post “Better Performance Reviews in 140 Characters…” on FistFul of Talent.

Tim did some performance reviews recently and was struck by how much more clear, direct, and productive it would be if they were limited to 140 characters, like Twitter.

I believe I’ve uncovered the manager’s dream!  140 character Performance Review – 30 seconds and you’re out.   What an increase to productivity, to clarity – I mean how could you not be clear and concise in 140 characters.

We couldn’t agree more Tim!   Limiting characters forces people to be clear and concise. No fluff, just direct actionable feedback.

That’s why we built Rypple.  It takes your core insight of easy to create and concise feedback and builds on it to create a useful solution for improving insight, productivity, and performance.  And, like Twitter – it’s fun!

It takes seconds to give useful Rypple feedback.   And, because its so quick, people get more feedback, continuously, which helps people to develop.

We love it when smart people reaffirm why we built Rypple.  Thanks Tim!

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Daniel Debow is a co-CEO of Rypple. Daniel was one of the founders and the VP of Corporate Development and Marketing for Workbrain, an enterprise software company. He holds a JD and an MBA from the University of Toronto and an LLM in Law, Science & Technology from Stanford University. He's a huge music fan, plays the bass (badly), and spends far too much time online. He lives in Toronto with his wife.

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Annual Performance Reviews Underperform: A BusinessWeek Debate

Nathaniel Rottenberg ~ September 23rd, 2009

Earlier this month, BusinessWeek’s The Debate Room hosted an interesting discussion on performance reviews. The value of performance reviews is a hotly debated subject, and we’ve been following for some time. From what I have read in the blogging world, it seems that the majority of people agree that getting employees’ feedback is fundamental to success, but performance reviews fail at providing helpful actionable feedback. Here’s the topic:

The types of formal yearly performance reviews employers impose on their workers are counterproductive and morale-sapping. Pro or con?

Pro: Just an annoyance

They become an excuse for not evaluating performance the rest of the year. As in “Yes, I know Johnson in accounting is lagging a little and seems dissatisfied, but his performance review is coming up in four months—we’ll handle it then.” If you don’t give your employees regular, specific, timely, and relevant feedback (good and bad), you should not be a manager at all.

Con: Done right, they work

Now, in tough economic times, employees need honest feedback and a sense that they add value and are part of the future success of the company. Now is not the time to skip these critical discussions. Every senior executive who witnesses the power of an effective performance management process agrees with the CEO who once told me “I’d never manage any other way. I wouldn’t know how to drive business results without it.”

Check out the rest of the post on BusinessWeek’s The Debate Room. What do you think? Are performance reviews “moral sapping and counterproductive”, or are they necessary and helpful?

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Community Marketing

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Uploading your logo increases response rates

David Priemer ~ September 21st, 2009

A little while a go our friend and social media guru, Joshua Porter, helped break the news about how adding a photo to your Rypple profile can increase your response rates by 15-20%. Amazing how a small photo carefully placed on an email request can create enough of a personal connection to motivate someone to give you feedback! The social web is pretty cool, eh? (yes, I’m Canadian)

Ok, so fast forward a few months later and I’m sitting with Tim Yull talking about Rypple Enterprise when he asks me:

Since Rypple Enterprise customers have the ability to ‘brand’ the service by uploading their logo and changing the color scheme, does doing so impact user engagement at their company?

Good question Tim! (kinda wish I knew the answer to that one…)

Once back at the Rypple lab we ran some stats and lo and behold, yet another amazing result…

Organizations running Rypple Enterprise who branded Rypple with their corporate logo and colors saw a 22% increase in response rates over those who had not!

Again, the social connection created by identifying with one’s own organization, motivates people to engage. Very cool!

We love learning from our user community, so if any of you have any questions or statistical insights you’re curious about, don’t hesitate to reach out!

(As an aside, if you’re the administrator of a Rypple Team or Enterprise account and want to upload your logo, click HERE – requires login)

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Product & Community

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My First Week at Rypple

Alex Ovesea ~ September 1st, 2009
Seeing as this is my first post, it’s only fitting that I properly introduce myself. My name is Alex Ovesea and I’m a fourth year Software Engineering student at the University of Waterloo. During the course of my studies, I immersed myself in Cognitive Science to feed my curiosity about, among other things, psychology, artificial intelligence and machine learning. With that said, I will spare you my autobiography, and instead paint you a picture of Rypple from my first week’s experience.
I hesitate to admit that when I think of a startup company, I think of a poorly lit garage, littered with empty coffee cups and pizza boxes. This idea quickly vanished when I entered Rypple’s offices. Besides several offices, there is a rather large conference room, a kitchen, and a gym in the building, which believe it or not, employees actually use! On a side note, I have yet to take advantage of the fact that the location is right on the subway line.
The first few days mostly involved the standard ramp up required to bring new team members up to speed with the technology, code base and company culture. This may seem mundane and boring to most, but it’s necessary and I didn’t mind. Each developer was happy to provide a crash course (no pun intended) about aspects of the system pertaining to their area of expertise. Towards the end of the week, I reached a personal milestone of doing my first code check-in. Regrettably, I broke the build. Twice!
Moving forward, I anticipate that these next few months to be filled with challenging, yet rewarding projects. I look forward to leaving my defining mark on a great organization.

Seeing as this is my first post, it’s only fitting that I properly introduce myself. My name is Alex Ovesea and I’m a fourth year Software Engineering student at the University of Waterloo. During the course of my studies, I immersed myself in Cognitive Science to feed my curiosity about, among other things, psychology, artificial intelligence and machine learning. With that said, I will spare you my autobiography, and instead paint you a picture of Rypple from my first week’s experience.

I hesitate to admit that when I think of a startup company, I think of a poorly lit garage, littered with empty coffee cups and pizza boxes. This idea quickly vanished when I entered Rypple’s offices. Besides several offices, there is a rather large conference room, a kitchen, and a gym in the building, which believe it or not, employees actually use! On a side note, I have yet to take advantage of the fact that the location is right on the subway line.

The first few days mostly involved the standard ramp up required to bring new team members up to speed with the technology, code base and company culture. This may seem mundane and boring to most, but it’s necessary and I didn’t mind. Each developer was happy to provide a crash course (no pun intended) about aspects of the system pertaining to their area of expertise. Towards the end of the week, I reached a personal milestone of doing my first code check-in. Regrettably, I broke the build. Twice!

Moving forward, I anticipate that these next few months to be filled with challenging, yet rewarding projects. I look forward to leaving my defining mark on a great organization.

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Software Developer

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What’s New This Week at Rypple

Nathaniel Rottenberg ~ August 28th, 2009

There are three new things that you need to know about this week. A sweet redesigned homepage, a new way to import your contacts, and groups.

We think the new homepage looks great! We’ve added some new content, like the ‘What is Rypple’ guide, a great resource to help you and your team get started.  Don’t forget to check out the videos made by some of our top users.

We’ve added new import capabilities. When you’re creating a feedback request you may want to ask an adviser who is not already one of your Rypple contacts. You don’t know their email off the top of your head, but it’s in your email contacts. Instead of abandoning your request, or not asking that person, you can import all your contacts right from your feedback request.

Rypple groups will help you achieve your goals. Group your advisers around a goal you want to accomplish. Or divide your groups into categories such as; Advisers, mentors, colleagues, friends, customers, clients, family, etc… Making a group is a great way to complete your goals and organize your advisers.

Stay tuned for next week notes!

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Community Marketing

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What’s New This Week at Rypple

Nathaniel Rottenberg ~ August 20th, 2009

vCard Contacts can now be imported

One of our goals is to make it easier for you to communicate with others. We’ve added vCard support so you can easily import your Microsoft Outlook or Apple Mail contacts.  vCard is the popular business card file format used by several popular applications when exporting your contacts.

import2

Rypple Team Plan

Signup for the free Rypple Team plan, and help your team improve today (for free)! The Rypple Team plan now includes TouchBase, which lets  your team discuss, collaborate and capture key tips continuously so that learning is focused and continuous.

TouchBase

An informative New User Tour

Curious about all that you can do with Rypple? Learn all the essential Rypple features through our New User Tour, which you can run through when you first signup for Rypple. You can also learn more at our über-informative What Is Rypple? page.

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Community Marketing

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A vision without a task is but a dream

George Babu ~ August 18th, 2009

A vision without a task is but a dream, a task without a vision is drudgery, a vision and a task is the hope of the world. – From a church in Sussex, England, ca. 1730

The ThinkerI’m a dreamer. I dream about running a faster 10k, biking to work everyday, and getting as much done in a day as Rahm Emanuel, the White House Chief of Staff who  “…seems like he has a 72-hour day!”  As a new Dad, I also dream about a full night’s sleep. But that’s another story.

Sadly, a dream and a vision are not enough…pair them with a task as those wise church inscribers suggest. The same can be said about feedback.

I get lots of feedback everyday. And I constantly dream about the myriad improvements I’m going to make so that one day, I too can take advantage of a post-financial-crisis drop in Gulfstream private jet waiting times.  Inevitably, these dreams get lost in the shuffle, and despite my best intentions, those myriad improvements remain to be made.

Well, that all changed yesterday when I stumbled across the new Take Action feature in Rypple.
Take Action
Sure, I’d heard about the feature in our daily standup meetings. But yesterday, I used it and discovered a subtle, yet powerful, shift in my approach to feedback.

Rather than passively listening to feedback, Take Action lets me act on it, and more importantly, publicly commit to doing something! The act of thinking about what action to take transforms intangible feedback into something real. The act of making it public adds that powerful element of peer pressure that’s the basis of Nike’s phenomenally successful Nike+ project (which we’ve talked about before, and which I’m happy to say has increased my running mileage). There’s also the bonus that people who gave me feedback now know what I’m going to do with it. They feel good. I get better. What’s not to like?

When you look at the lives of successful people – and success can be defined in a million ways – the common element is that they took action. President Obama didn’t just dream about the White House in 2006, he took a myriad actions that transformed the once unknown Senator into a history changing President.

Whether you want to change the world, or just change your work, taking real actions – and not just dreaming – is the key to success.

So, Take Action, I must. Report back, I will. (Translated: I’m committing to taking action and not just dreaming, and will report back to you on how well my new approach is working!)

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George Babu is responsible for Corporate Development and IP at Rypple. Prior to joining Rypple, George spent the last several years working on a variety of technology and intellectual property-related projects with both Research in Motion (RIM) and Bereskin & Parr, one of Canada's leading IP law firms. George holds B.A.Sc degree in Electrical Engineering and is currently completing his JD and MBA degrees, all at the University of Toronto. Given all that's on his plate, George doesn't sleep all that much!

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